Frequently Asked Questions

What department manages intern housing at Seattle University?
The intern housing program is operated by Conference and Event Services (“CES”).

Do I have to be an intern to stay with you?
In order to be part of this housing program, you must be enrolled in an internship program and be a current student at an institution of higher learning. Seattle University may contact your institution to verify enrollment. If you are a visitor who is not part of an internship program, Seattle University has housing programs to offer you as well! Visit our website at https://www.seattleu.edu/ces/attend-an-event-or-conference/registration-programs/ for more information.

Can I check in earlier than June 19?
We are sorry, but we have no housing available earlier. Seattle University is on the quarter system, and Commencement is not until June 14 this year. We are offering what we can as early as we can! 

How do I register for intern housing at Seattle University?
Once you submit the information form (below), a notification will be sent to CES. If we have availability for the dates you wish and the option you prefer, we will send you the link to our registration site. If not, we will respond with information on what, if anything, is still available.

If I register, when I will I have to pay?
At the time of registration, you will need to pay $400. Of that, $100 is non-refundable but will be applied toward your bill; $250 is a fully refundable security deposit that will be refunded to you after check-out as long as there are no problems with your rental. The remaining $50 is our registration fee.

During the registration process, you will be provided with the total amount that will be due for your entire stay. In order to confirm the registration we must receive the $400 deposit. The entire balance owed is due prior to check-in, but you have some options on timing. When you register, you will create an account in the registration software; after that, you can log in any time to make payments. You can also send checks or money orders to CES in advance of the program, or pay your balance due when you arrive on campus. You can pay in installments of any amount as long as the entire balance is paid before you check in.

What are the different ways I can pay?
For credit cards, we are able to accept only only Visa and Mastercard. These may be used in our online registration system without any additional fees.

CES can accept payments by check or money order without any additional fees, whether mailed in advance or presented at check-in. If you pay by credit card (Visa or Mastercard) when you arrive to campus, a 4% convenience fee will be assessed. (This fee is not assessed to credit card payments online.)  

If you pay your entire balance online, CES will be notified so that you will not be charged on your arrival. 

We are sorry, but CES cannot allow you to check-in until payment is received in full.

What is provided in the way of meals/food/board Plan, etc., and is it required?
The meal plan is a requirement. The amount is about only $11 per day, and it is not intended to replace all the meals you would possibly want to have. All the funds for your entire stay are deposited on your card for you to access as soon as you check in. Our food service is set up so people may purchase items à la carte, and you can purchase grab-n-go items, full meals, coffee only, or anything they offer at any of their open locations in any combinations. You may also make arrangements to buy some food in bulk.

Redhawk Dining has one food service station devoted to food that does not have the nine biggest allergens – like soy, wheat, dairy, nuts, etc. – and they have vegan and vegetarian options for all meals.

For meals you for which you will not use your meal plan, there are a number of options:

1. Every apartment has a kitchen (though kitchen tools and equipment other than built-in appliances are not supplied). For people staying in the Standard Residence Hall, the building has a full kitchen. It has some equipment (plates, flatware, pots/pans, cooking tools, etc.) and small appliances (blender, toaster, rice maker, and tea pot), as well as a microwave, refrigerator, and stove.

2. There are a number of grocery stores in a reasonable distance: Whole Foods, QFC (it’s is like a high-end Albertsons/Kroger/Giant/Safeway); Trader Joe’s; neighborhood markets; and Seattle University has a campus store with some grab-n-go food options, beverages, and snacks; we also provide 15% off coupons at the front desk.

3. There are LOTS of food service establishments right along the street that the residence borders (12th Avenue). Within a couple blocks in either direction are:  Starbucks; Mr. Saigon Bahn Mi sandwiches; a bakery; Taco Del Mar; Byrek and Baguette; Oma Bap Korean food; Subway Sandwiches; Panwa Thai; Cherry Street Coffee House, and more!

Our exclusive campus dining provider, Chartwells, is an award-winning culinary service that focuses on serving food that is not only delicious, but also sustainable, locally sourced, environmentally conscious, and ethically aware.

We are sorry, but there are no refunds for unused funds.

Is there a fitness center on campus, and am I able to use it?
Eisiminger Fitness Center is located a short walk from campus residences and includes indoor courts, fitness equipment, and an indoor pool. A special rate has been extended for interns: it is $8 per day, $45 per week, or $65 for the entire summer quarter. Eisiminger is only available to persons 18 years and older, and users must complete and submit a waiver before they are allowed access.

Is there wifi? What is the cost?
Free high speed internet is provided throughout campus. A login name and access password will be provided to you at check-in to log in to the Seattle University guest network. Rooms do not come equipped with any connection cables or computers. If you require an Ethernet cable, you will need to provide it. Interns are able to use special computer labs upon request at no charge.

How do I get my mail and packages?
Mail and packages that are properly addressed will be delivered to the CES-staffed residences on weekdays only. Please be sure senders allow at least one extra business day for delivery to you. Mail is not delivered to residences on weekends. Mail that is not retrieved by you during your stay will be returned to the sender.

Where can I do laundry?
Machines are available in the building or complex. Payment is required through PayRange, a Bluetooth-to-machine payment method downloadable as an app onto your smart device. Through this service, machines may be reserved. The current cost for laundry is $1.25 to wash and $1.00 to dry. Detergent is not provided.

What does the university provide to interns as part of their rent?
The following list shows what most rooms contain. Note that if you are in a single room, you might have furniture for two occupants – it does not mean you will be assigned a roommate, though! If you are assigned a single room that has bunk beds, the lower bed will be made up for you. Seattle University does not intend for lofted or upper beds to be used by summer guests.

Sink/mirror
Compact microwave/refrigerator combination
2 twin sized beds
2 desks, each with a chair
2 wardrobes
2 bath towels per person
1 hand towel per person
1 washcloth per person
1 plastic wrapped cup
1 small bar of soap
1 recycling bin
1 trash bin

Most units also have composting bins.

Apartments have a full bathroom (with toilet, sink, shower) and kitchen (with microwave, full-sized refrigerator and stove). Quad apartments have a kitchen, small living room and two bathrooms.

Full linen service is provided. Beds are made up with sheets, blankets, and pillows; towels are provided as well. Custodians empty trash and recycling and provide fresh linens weekly, but guests may exchange towels or request additional linens at any time. Light cleaning is provided weekly to the apartments.

A telephone is on each floor and in each lobby. Local calls are complimentary. You will need to bring your own calling card with a toll free access number if you wish to make long distance calls from the phone.

Are there any additional amenities available?
The front desk offers the following equipment for rent by the week on a first-request basis.

• Iron with ironing board
• Hair dryer
• Keurig coffee/tea maker with tea/coffee supplies, and a mug you are welcome to keep. While you are renting the Keurig, you may request your complimentary tea and/or coffee, plus sweetener and/or creamer, at the front desk.

What if I need special accommodations?
The University’s facilities comply with all applicable laws, including the Americans with Disabilities Act, which require reasonable accommodation of persons with disabilities. You are responsible for notifying the University of any requests for reasonable accommodation that would require modification of University facilities. Such notification must be made at least six (6) weeks in advance of check-in so that the University can consider the request, determine whether the requested modification constitutes a reasonable accommodation or creates an undue hardship, and can enter a dialogue regarding the requested accommodation, if necessary. Not all campus facilities are equipped to accommodate individuals with special needs. The University reserves the right to assign persons needing special accommodations to appropriate facilities that may be separate from other interns. If notice is not provided by the deadline, the University may not be able to accommodate requests for special accommodations. If you have any questions, please contact Conference and Event Services at register@seattleu.edu.

What time can I check-in?  When do I have to check-out?
Regular check-in begins at 1 p.m. and ends at 11 p.m. However, if you know you will arrive later than 11 p.m., you may make advance arrangements for a late check-in. If you arrive after 11 p.m. without notice, you will still be able to check-in; it might take a bit longer while we notify our on call staff.

Large bins will be available for you to borrow to assist you in moving your belongings from a vehicle into your intern housing (and back again when you depart).

Check-out is by 10 a.m. Limited luggage storage is available. Any intern staying past noon on their day of check-out without prior arrangement will be assessed an additional night’s lodging fees plus a $25 late check-out fee.

How do I access my building and bedroom?
When you arrive, you will be issued a room key and a Conference Card. Your room key will open your room door and is specifically assigned to you; if you have a roommate, that person will have their own specific key.  The charge for a lost or unreturned key is $175 + tax; for security purposes, Seattle University completely changes locks when keys are lost.

Your Conference Card will open the exterior doors of your residence building and give you access to the elevators as well if applicable (for security purposes, the elevators can only go to residence floors if a programmed card is used). Your Conference Card will also be programmed with your meal plan funds. The cost to replace a lost card is $20 + tax.

What if I need to cancel?
Requests for refunds must be received, in writing, by the Seattle University Conference and Event Services office by no later than 21 days prior to your check-in date. (For example, if your check-in date is June 22, 2020, you may not request a refund after June 1, 2020.)

Refunds will be granted less the $100.00 non-refundable deposit, and will be given in the same tender in which they were received. No refunds will be made for requests received after 21 days prior to your check-in date.

What about alcohol/smoking/marijuana/cannabis?
Only interns who are 21 years of age and older are permitted to consume alcoholic beverages, and they may only do so private bedrooms of residences. Alcoholic beverages may not be consumed in lounge areas of residence halls or anywhere else outside the residence halls on campus.

Seattle University is a non-smoking campus. The use or sale of Tobacco Products is prohibited on and within all Seattle University property. Products approved by the Food and Drug Administration for the uses of mitigation, treatment, or prevention of disease are permitted under this policy. “Tobacco Products” includes cigarettes, cigars, pipes, all forms of smokeless tobacco, clove cigarettes, and any other smoking devices that use tobacco (e.g., hookahs), and nicotine delivery devices that simulate the use of tobacco (e.g., electronic cigarettes, vaping).

Use and possession of marijuana/cannabis in any form, either on campus or during any university-sponsored or affiliated activity, is prohibited.

Are pets allowed?
Animals are generally prohibited in all campus buildings. Exceptions to this general prohibition include animals that qualify as “service animals” under the Americans with Disabilities Act and animals considered “emotional support animals” under the Fair Housing Act. Animals that qualify as “service animals” under the Americans with Disabilities Act are generally allowed in campus buildings. Animals that qualify as “emotional support animals” are generally prohibited from all campus buildings, with the limited exception that they may be allowed in campus residence halls in certain circumstances as a reasonable accommodation for a disability. “Service animals” and “emotional support animals” must meet all requirements for such animals under university policy, including appropriate documentation from a healthcare provider explaining the need for the animal as well as appropriate documentation regarding the animal’s training and health history. The Registrant must obtain permission in writing in advance of check-in if planning to bring any animal on campus. For information on requirements for bringing Emotional Support Animals to campus, please see the policy at Policies.

What are the options for transportation to Seattle University and around the area?
Seattle University is in a great location for a number of transportation options: bus, light rail, streetcar, and commuter train are all within a mile of campus, most of them with stops right along the edges of campus.

For a great tool to use local public transit, try the King County Washington Metro Trip Planner, found here: https://tripplanner.kingcounty.gov/

They also have an app you can download for your phone.

Lyft and Uber service the university; airport shuttles do so as well.

For those who are driving, Seattle University is within easy distance of Interstate 5 (north-south) and Interstate 90 (east-west). Most map apps provide excellent guidance to campus without complications.

If I bring my car, is there parking available?
Yes. A valid permit must be purchased for all times your vehicle is parked in campus lots. Permits may be obtained at CES-staffed front desks, as long as you provide the accurate number and state of the vehicle's license plate. Permits for interns are offered at the special rates of $10 per day or $255 for the entire summer quarter; be sure to let the CES staff member know you are with the intern program to get the special rates. All vehicles must be parked in campus parking areas designated by the University. The University is not responsible for loss, theft, or damage to vehicles or their contents.

How will CES communicate with me before and during my stay?
CES communicates mostly via email, especially in advance of check-in, but also during your stay. A valid email address is important for notifications, reminders, etc. In addition, a Facebook page is offered as a place to provide information, ideas, and assistance to interns staying in Seattle University housing. It is monitored regularly for questions and suggestions, and information is posted weekly on visitor opportunities and local visitor activities.

Do you have any questions not answered here?  Contact us at register@seattleu.edu!